Canada Student Visa Documentation Checklist: Everything You Need to Know

Jan 09, 2023

Are you an aspiring international student with dreams of pursuing education in Canada?  Well, you are not the only one! Currently, Canada is one of the most sought-after destinations for Bangladeshi students, and has been so over the years!


Navigating the intricacies of the visa process and submitting a successful application can indeed be overwhelming. But fret not! Because in this blog, we will provide a detailed step-by-step guide for the Canada student visa application covering everything.


Canada Student Visa Application: Step-by-Step Guide


Process Outline


If your question is related to the process for a Canada Student Visa in the first place, there is a form, called Document Checklist for a Study Permit, containing the detailed outline of the entire application. It is mandatory to fill up this form and submit it with your visa application.


Types of Forms


The forms required for your application and the application process vary based on your method of application and your location. To ensure the submission of a comprehensive application, kindly consult the precise guidelines provided by the visa office responsible for your region.


Below is the forms checklist for Canada student visa application -

  • Application for Study Permit made Outside of Canada (IMM 1294)

This form is a fundamental requirement for your study permit application.

  • Family Information (IMM 5707)

Mandatory for individuals aged 18 or older and minors traveling to Canada alone.

  • Statutory Declaration of Common-law Union (IMM 5409) [if applicable]

Complete this form if you are in a common-law relationship. Make sure to refer to the appropriate visa office for your region for any specific instructions.

  • Use of a Representative (IMM 5476) [if applicable]

This form is to be filled out only if you are utilizing the services of an authorized representative or if you are appointing or canceling a representative during the application process.

  • Authority to Release Personal Information to a Designated Individual (IMM 5475) [if applicable]

Complete this form if you authorize Immigration, Refugees and Citizenship Canada (IRCC) and the Canada Border Services Agency (CBSA) to release information from your case file to someone other than yourself.

  • Custodianship Declaration - Custodian for Minors Studying in Canada (IMM 5646) [if applicable]

This form is compulsory if the minor studying in Canada is under 17 years old.

Required Documents


Now we will provide a detailed list of the documentation required for international students to apply for student visas in Canada -

  • Academic Documents

Submit your 9-12th-grade transcripts along with the original transcript of any of the following English proficiency tests - IELTS (minimum 6.5), PTE (minimum 59), or TOEFL (minimum 110).

  • Fee Payment

Submit the application processing fee and any other applicable fees in an accepted format. Verify approved payment methods with the responsible Visa Application Centre (VAC) or visa office for your region.

  • Valid Passport or Travel Document

Provide a photocopy of the information page of your valid passport, including passport number, issuance and expiry dates, photo, name, date, and place of birth. If a Temporary Resident Visa (TRV) is required, the original passport will be needed for the visa counterfoil.

  • Visa Application Photographs

Include two photos adhering to Visa application photograph specifications. Ensure to write your name along with your date of birth on the back of the photographs.

  • Letter of Acceptance

Obtain a letter of acceptance from the Canadian institution (e.g., school board, school district, university) on official letterhead. The letter should specify tuition fees, anticipated start and finish dates, and the registration deadline.

  • Québec Acceptance Certificate (CAQ) Letter [applicable for Québec-bound students]

If studying in Québec, provide the Ministère de l’Immigration, de la Francisation et de l’Intégration (MIFI) attestation of issuance of your "Québec Acceptance Certificate" (CAQ) letter.

  • Proof of Financial Support

Submit proof of financial support for the entire duration of your studies in Canada. For studies exceeding one year, provide support for the first year.

  • Marriage License/Certificate [if applicable]

Include a photocopy of your marriage license/certificate.

  • Additional Documents

Include any extra documents requested by the responsible visa office for your region.


It is important to note that the listed documents are mandatory, and the embassy may request additional items, such as English language proficiency requirements or Biometric residence permits, for specific cases. These instances are exceptional and should not cause concern for you. Therefore, make sure all your documents are meticulously prepared and submitted to facilitate the seamless processing of your Canada student visa application.


However, should any of your supporting documents be in a language other than English, it is a must to have them translated. The translated documents must bear the translator's name, signature, date, and confirmation of the accurate translation.


Final Words


In summary, obtaining a Canadian student visa is a crucial step in the application process, and it becomes straightforward when all the outlined steps are followed diligently. It is advisable to initiate your visa application at least 6 months prior to your planned arrival, as the decision-making process may take up to 6-12 weeks.


Acknowledging the potential challenges and complexities of studying abroad, we recognize that the entire procedure can be overwhelming. To help, PFEC Global is ready to assist you. Our experienced consultants possess a wealth of knowledge in guiding students through the intricacies of the student visa application process. Reach out to us at 096 09 800 300 (Dhanmondi), 096 09 800 700 (Banani), 096 09 800 400 (Chittagong), every Saturday to Thursday from 9:30 AM to 5:30 PM, for more details and allow us to contribute to your success story!‬


Frequently Asked Questions (FAQs)


1. What documents are required for a Canada student visa application?


Answer: The essential documents include a letter of acceptance, proof of financial support, a valid passport, and language proficiency test results.


2. How long does it take to process a Canada student visa?


Answer: Visa processing times vary, but on average, it takes approximately 4-6 weeks. However, it is advisable to apply well in advance.


3. Is a medical examination required for a Canada student visa?


Answer: Yes, a medical examination is often necessary, and applicants should undergo the examination well before submitting their visa application.


4. Can I work while studying in Canada on a student visa?


Answer: Yes, most international students are eligible to work part-time during their studies and full-time during scheduled breaks.


5. What financial documents are needed to study in Canada?


Answer: You will need to provide proof of funds, such as bank statements or a letter of financial support, demonstrating your ability to cover related expenses.

Got a question?

If you have any queries, please drop us a message by filling out the form. We will connect you with an advisor as soon as possible!

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